How to take the guesswork out of CX improvements

Hybrid working, digitised services and the responses of your competitors are all influencing how clients see your brand and how it compares. So how can you keep your finger on the pulse and ensure that your firm makes the right decisions about CX improvements? This is where pragmatic AI is already helping professional services firms to: hear the real voice of their clients; increase the breadth and volume of client feedback; track their brand and reputation in real-time
"If experience isn't your strategy you're doing something wrong. Customers are willing to pay more for the experience qualities that matter most to them".
This was one of the conclusions of PwC's 2018 'Future of Customer Experience' report. Since then, the pandemic has fundamentally changed the experiences that your clients are expecting. Hybrid working, digitised services and the responses of your competitors are all influencing how clients see your brand and how it compares.
Using client feedback to inform your strategy
Making experience your strategy starts with being able to consistently track how experiences are being delivered across your client base and across all stages of the client journey.
Firms that can discover and respond to expectations quickly have a competitive advantage. But how do you keep your finger on the pulse?
This is where AI and related technologies are transforming how client listening is delivered. That doesn't mean robots will be conducting client interviews any time soon! There is an art and science to doing interviews well, and the human-connection strengthens the client relationship.

AI can help you listen at scale

But other manual processes within the client listening process are ripe for automation. For example, I've yet to find someone who enjoys:
  • Hunting down feedback data stuck in different systems and siloes
  • Manually tagging a spreadsheet full of verbatim comments
  • Duplicating powerpoint reports to share updated charts
But these are just 3 manual tasks that client listening managers find sapping their time and energy when they'd much rather be doing the fun stuff, like using their expertise to identify the 'so what' for their firm, or using their internal networks to drive collaboration and action informed by the insights.
So how can AI help scale the impact of your client listening programme?
You'll be pleased to know this isn't a post about how ChatGPT will save the world. Large language models are fun to play with, but they're a long way off being able to summarise how specific firms should respond to client feedback.
Instead, client listening processes can benefit from more practical AI applications.

3 ways AI can help you today

1. Hearing the real voice of your clients

Have you ever battled through a long customer survey, full of multiple-choice questions that didn’t let you share what was really on your mind? These surveys have traditionally used multiple choice questions to avoid the cost and time-delays of manually tagging unstructured text data. In effect, they ask customers to categorise their own experiences within the buckets the firm has chosen.
A form of AI called Natural Language Processing (NLP) has changed this game. You’re now free to ask open questions, just like in a conversation, and the text comments get analysed instantly and automatically. NLP algorithms can scan every comment looking for thousands of relevant themes, emotions, and keywords so you can keep up with evolving client and market expectations.
This means you can replace most multiple-choice boxes with just two open questions - “what do we do well?” and “what could we do better?”. By getting out of your clients' way, you give them space to share what they want to tell you.

2. Expanding the breadth and volume of feedback

Once your text analysis becomes automated, you’re able to reimagine what “feedback” looks like. You're no longer limited to formal surveys and interviews. I'm now seeing firms discover additional client feedback in client portals, email inboxes, complaints, slack channels and CRM file notes.
The key to transforming all this disconnected and unstructured data, is having a single place to collect and analyse it. A place where you can quickly find the client insights you need, when you need them.
AI analysis is enabled by using modern 'NoSQL' databases that don't have a rigid structure like the 'relational' databases used in traditional survey tools and CRMs. What this means for client listening is that these databases can easily expand to store new data formats, while also making it easy to analyse and report on the text in real-time.

3. Tracking your brand and reputation in real-time

Brand and reputation has traditionally been measured by bespoke research projects that due to their cost can only be conducted every year or two. In contrast, an AI-powered feedback flywheel can enable firms to monitor their brand and reputation continuously and to effortlessly benchmark the results across service lines and sectors.
This is possible with AI algorithms that are constantly analysing text comments, looking for examples of whether brand promises match client reality. Think about how your brand is positioned. Your firm may be looking to deliver stand out experiences based on responsiveness, expertise, innovation etc. Now imagine if you could see which client comments mentioned these brand attributes, which ones didn't and what was driving those experiences.
With those kinds if insights at your finger tips, your firm could make experience your strategy for strengthening relationships, reputations and revenues.

Time for a chat, or prefer to keep informed?

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